supports optional Plug-Ins, available for purchase at
additional cost. Plug-Ins offer very specific functionality that
not all organizations
may need. Those organizations that do require this functionality
may find it invaluable!
The Plug-Ins currently
BillMaker is MealService's
complete Accounts Receivable module. Bills can be generated
for meals received by a client, with calculations based on a
per-day (for example, 20 days' deliveries), per meal (for example,
breakfast, lunch and/or dinner) or per specific item (hot entree,
cold lunch, etc.) basis. The billing can be addressed to one
of the following: the client, a client's designee, or a funding
agency. Pledges can be invoiced as well, using either a per-day
or per-item method. With BillMaker, it's a snap to generate
invoices for client and third-party billing, and monthly statements
are also easily generated for those clients who have outstanding
balances. Invoices and statements are formatted so that window
envelopes can be used, or matching labels can be easily generated
The ListMaker allows
the creation of arbitrary lists of clients, facilitating deliveries
to members of the list on an as-needed schedule (screen
shot). For example, a list of clients could be maintained
who wish to receive health information intermittently. When
the information became available the list could be scheduled
for delivery, specifying that the delivery item would be a Health
Brochure. That item would then be added to the clients'
normal delivery items.
The ListMaker also
offers a user-defined checkbox, and deliveries to the list can
be filtered to a checked- or unchecked-state. For example, a
list could be created for scheduling a holiday delivery (screen
shot) or for maintaining a list of walk-in clients at a
congregate site. The holiday delivery might require the client
to specifically request the meal. Using the checkbox as a means
to track which clients had responded would facilitate scheduling
a meal to only those clients who responded in the positive.
If used as a congregate list, a checkmark would be entered for
those clients who visited the site on a given day, and those
with checkmarks would then be credited for the visit.
Another use for the
ListMaker is to reschedule clients whose deliveries may be interrupted
when a holiday prevents delivery services. For example, an agency
might not deliver on July 4th. The clients who would have received
a delivery on July 4th could be saved to a list. The members
of that list can then be easily rescheduled to other days, either
before or after the holiday.
- Greatly easing
the creation and scheduling of calendar-based deliveries to
groups of clients, such as congregate sites that may only receive
meals once a month or every other week.
- Allowing easy rescheduling
of clients' deliveries when they have been interrupted by a
holiday or other event. A short
tutorial demonstrating this use is available on the Demos/Tutorials
- Allowing maintaining
a list of clients for any purpose, such as those on a waiting
list to be given a microwave.
- Facilitating the
creation of a list of clients who are to receive a special meal,
such as a Thanksgiving meal, by recording to which clients a
reminder has been sent and which clients have responded to the
on how to handle this scenario is available on the Demos/Tutorials
This plug-in allows
tracking an accurate cost of supplies and calculating an average
cost per meal, by location and/or across the organization. It
does so by tracking inventory by location (kitchen, warehouse,
etc.). Consumption of inventoried items is automatically calculated
when an inventory is taken. Each item's cost can be one of three
types: actual cost, a standard cost, or an averaged cost over
time. A wide range of inventory reports, such as perpetual inventory
activity, quantities by location, and other management reports,
Client service data
can be easily exported to Synergy Software Technologies' SAMS™
through this plug-in. Data can be exported to an Excel spreadsheet
(for use with an XML converter) or directly to XML format, either
of which can be imported into SAMS.
The MenuMaker allows
the creation of menu cycles, with detailed menu information
such as the entree, starch, vegetable, etc. (screen
shot). The substitutions for each menu item can also be
specified, where required. For example, if the vegetable were
broccoli, a low-potassium substitution of peas could be specified.
Menus are created on a cycle, consisting of a user-defined number
of weeks. Once a cycle of menus has been created, it can be
easily assigned to specific delivery dates and reused as needed
(screen shot). Client-specific
menus can be printed to accompany each client's meal, and a
report listing the detailed component counts and all adjustments
and/or substitutions can be prepared for the kitchen.
As in all of MealService,
the detailed menu components (such as entree, starch, vegetable,
etc.) and the menu selections (such as Meat Loaf, Roast Chicken,
etc.) are specified by the agency.
- Frees kitchen staff
from having to manually count the numbers of standard and modified
- Allows the nutritionist
to specify the component substitutions required for all special
diets, thereby ensuring that clients with dietary restrictions
still receive proper nutrition.
- Allows the printing
of attractive, personalized client menus
- Creates an easily
accessed archive of all the menus the organization has used
This plug-in allows
the organization to track client referrals, and the compensation
status of each of those referrals. This is a handy plug-in for
those organizations that might offer their clients an incentive
to refer their friends and colleagues to the service, such as
the Zone Delivered or Atkins at Home™ might do. You have
the ability to easily jump up and down the referral tree, and
to print reports on those clients to whom you may owe compensation
of some sort.